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Richard Sever

April 9th, 2024

Is the Bill and Melinda Gates Foundation’s new OA policy the start of a shift towards preprints?

5 comments | 46 shares

Estimated reading time: 6 minutes

Richard Sever

April 9th, 2024

Is the Bill and Melinda Gates Foundation’s new OA policy the start of a shift towards preprints?

5 comments | 46 shares

Estimated reading time: 6 minutes

Following the announcement of the Bill and Melinda Gates Foundation’s new open access policy, Richard Sever assesses whether this change signals the beginning of a wider preprint-led open access transition.


The Bill and Melinda Gates Foundation (the second largest charitable foundation in the world) recently announced a new open access (OA) policy. They will require articles resulting from work they fund to be posted as preprints and no longer cover fees for their publication in academic journals. This shift in focus from the peer-reviewed journal article to preprints aligns with a proposal called Plan U and marks a significant policy change for a major funder. It comes at a time of much discussion about the future of academic publishing, as journal peer review is coming under increased scrutiny and some are questioning whether it’s necessary at all.

The academic community has been arguing about OA for almost three decades. Few dispute that articles reporting research findings should ideally be freely accessible to anyone. How exactly to achieve this, in particular how OA should be paid for, has been hotly debated since Steven Harnad’s ‘subversive proposal’ in 1994. Numerous approaches have been proposed (too many to detail here), but suffice it to say each has its detractors. One thing most of these have in common is a focus on the version of the article that has been certified as ‘peer-reviewed’ by a journal. In the model favoured by commercial journal publishers and, until recently, many funders and OA advocates, publication costs are covered by article processing charges (APCs) levied on the authors. But these merely shift the access barrier from readers to authors. Meanwhile, academics are balking at the sums involved (more than $10K per article in some cases), and in a publish-or-perish climate the pay-to-publish business model has predatory publishers laughing all the way to the bank.

Few dispute that articles reporting research findings should ideally be freely accessible to anyone. How exactly to achieve this, in particular how OA should be paid for, has been hotly debated since Steven Harnad’s ‘subversive proposal’ in 1994.

A solution to the access problem has however been staring at us in the face for years: preprints, draft versions of articles that have yet to go through the expensive and time-consuming journal peer review process. Physicists, mathematicians and computational scientists have been using the arXiv preprint server, now hosted at Cornell University, to share preprints for more than 30 years. Biologists joined them en masse with the launch of bioRxiv by Cold Spring Harbor Laboratory in 2013, and since then a constellation of largely discipline-specific non-profit servers has emerged, including chemRxiv, medRxiv and socarXiv, along with servers such as ResearchSquare and SSRN owned by commercial publishers. Since preprint servers do not perform peer review, running costs are around two orders of magnitude lower than journals and can be covered centrally without requiring submission or subscription paywalls.

If funders want to make work they fund freely accessible, mandating preprints is a simple and easy way to achieve that goal: this is Plan U. Gates have recognised the logic of the approach and follow in the footsteps of organisations like the Chan Zuckerberg Initiative (CZI), the Michael J. Fox Foundation, and Aligning Science Across Parkinson’s (ASAP) that already require grantees to post preprints. By doing so, these funders ensure research is available to the community much earlier, which could speed up the scientific process significantly. Indeed many scientists have noted that rapid sharing of data was critical to the COVID-19 response.

If funders want to make work they fund freely accessible, mandating preprints is a simple and easy way to achieve that goal: this is Plan U.

Where then does this leave peer review? Critical examination of new findings is clearly essential to ensure progress is made on firm foundations. The question is whether the review process operated by journals achieves this effectively. Given that most papers change little during peer review, almost all end up being published somewhere and the current approach to journal peer review is only a relatively recent development anyway, many in the scientific community are questioning whether a judgment made at a single point in time by 2-3 anonymous referees could be improved on. By decoupling dissemination of articles from their subsequent evaluation, Plan U would create opportunities for alternative forms of review that do not conflate quality, interest and impact in an immutable unidimensional quality proxy: journal title. Meanwhile, some percentage of papers that will only be read by a small number of experts already well equipped to judge them may not warrant formal review at all.

It’s also worth emphasising that many of the challenges the publishing system faces assessing papers (identity verification, data provenance, image manipulation, paper mills, etc.) are not picked up during ‘peer’ review, but by other content-vetting processes. Many of these are not performed effectively by most journals or are outsourced to third parties. Calls by publishers for institutions to take greater responsibility for integrity checks reinforce the idea that these too could be decoupled from peer review, as does Gates own plan for a server that includes these. Funders should be part of this conversation and play a part in defining community norms. The new Gates policy states they will “advocate for peer review”. Discussion about when and how this should occur in a broader context, and recognition of the costs involved, should be part of that advocacy.

Whether a more decoupled ecosystem emerges will depend on other funders.

Whether a more decoupled ecosystem emerges will depend on other funders. Will key funders like Howard Hughes Medical Institute (HHMI) and Wellcome Trust follow Gates? Up until now they have made supportive noises about preprints but stopped short of mandates. Both are supporters of Plan S though, and frankly Plan S 2.0 looks a lot like Plan U. And what of the elephant in the room, National Institutes of Health (NIH)? The recent OSTP memo requires US-government-funded articles to be made free, but does not provide additional funds. If government agencies like NIH were to decide preprints qualify, as bioRxiv and arXiv have suggested, authors would have an easy path to making articles free that doesn’t require them to find an extra $5-10K behind the couch to cover APCs.

Interestingly, NIH is already running a pilot in which NIH-funded preprints are deposited in PubMed Central (PMC), the open access repository at the National Center for Biotechnology Information (NCBI). Many have assumed this is a first step towards PMC indexing all preprints, but it instead reflects PMC’s role as a repository of NIH-funded science. Given the tacit government endorsement implied by inclusion in PMC, it seems unlikely they will open the gates to simply any un-reviewed preprint, but might preprints from other funders, like Gates, be allowed in? We will have to wait and see. Either way, a precedent for inclusion based on source, rather than content, has been set, and we should think hard about the implications of that as we consider how to develop trust signals for information.

 


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Image Credit: Shane Rounce via Unsplash. 


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About the author

Richard Sever

Richard Sever is Co-Founder of the preprint servers bioRxiv and medRxiv and Assistant Director of Cold Spring Harbor Laboratory Press in New York. He has a PhD in molecular biology from Cambridge University and has served as an editor for several academic journals.

Posted In: Academic publishing | Open Access

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